Lumi is now on board with: Love Island UK, Survivor AU, Luxe Listings, AFL House, The Cabins UK, Pooch Perfect USA

Lumi Crewing

Find the best person for every job – quickly and easily

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The crewing challenge

Are you responsible for hiring crew and constantly asking questions like:

  • How do we help a quick-turnaround crew hit the ground running?
  • How do we identify the strongest person for this job?
  • Has Producer X worked for us in the past? Should we hire them again?
  • How do we ensure we are in a position to snap up the best people?
  • How can we put together a great deal that will tie up this talent and secure them long-term for us?
  • Who interviewed these applicants, when, what did they learn? Have the CVs been cross-checked?
  • What gear does that DOP carry? What licences do they have?
  • Does that producer have the necessary skills for this job?
  • How can we be nimble enough to fire up a good crew at short notice?
  • How do we get a consistent vibrant company culture with freelance teams?

Lumi’s centralised crewing hub is for you.

Enable fast efficient crewing

Find the right person for every job and build on information about crew members in one place

Holistic crew profiles with deep insights

See everything

Leverage IP

Reduce duplication

Maximise resources

Centralise crew and resource management

  • Consistent and consolidated information in one place.
  • Easily find and assign the right people for each job.
  • Build on information about crew members across time.
  • Seamlessly manage crew throughout the lifecycle of a project.



  • Visualise specific crew members via their individual cards.
  • Cards capture everything about the crew member in a single place.
  • Store and work on hiring notes, salary discussions, contact details, employment history, reference checks, red flags, interview questions, paperwork, and more.
  • Keep track of Covid crew testing and Covid logs for your team, and generate an excel document for reporting purposes to head office or health authorities.
  • Use Vaults to control access to confidential information
  • See multiple views of the same information, without duplicating effort.
  • Update once, update everywhere, for everyone, in real-time.



  • Lumi’s configurable dashboard updates live.
  • Stay across the latest crew information and allocate resources accordingly.
  • Use saved searches and dated filters to keep track of employee contracts, start, and end dates.



  • Advanced search and filtering capabilities
  • Lumi searches for every word, on every card, and on every document.
  • Narrow your search by Cards, Images, Files, and Contacts and filter by Users, Last Edited, Fields, etc.
  • Save search parameters on your dashboard to automate workflow and save time.


  • Use Boards or Lists to create, workshop, and plan out the best possible crew for your project.
  • Play around with crewing options, create your own labels and watch everything come together.
  • Use auto-populating Kanbans to clearly see the status of crew members.


  • Manage employment information in a single dynamic online hub.
  • Leverage information learned over time
  • Send invitations to qualified candidates for interviews. Create and track relevant information in Lists
  • Send bulk requests for updated information such as CVs to numerous freelancers at once
  • Update an individual’s status, record employment notes, and compile reference checks in a single place. View updates from anywhere in real-time.
  • Review and compare candidates for the role and create a collection of top-rated candidates.
  • Request further documentation, update status and provide immediate visibility of any red flags/issues that arise to the executive team.


Have some questions?

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End to end production management

  • Centralise crewing and resource information.
  • Build on information about crew members across time.
  • Reduce duplication and misinformation.
  • Make better decisions leveraging information learned over time.
  • Create candidate reports and visualisations.
  • Monitor progress via a live dashboard.
  • Slash your carbon footprint with paperless auditions.
  • Prepare your pitch to the network or client.
  • Move beyond complicated, one-dimensional spreadsheets
  • View and manage everything in a central hub
  • Use the information in multiple ways, simultaneously
  • Update once, update everywhere, for everyone

Learn more about Lumi

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Dynamically connect your team

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Have some questions?

Contact us now ›