Sydney, AU - Lumi, the all-in-one workflow platform trusted by leading entertainment and sports organizations, has unveiled its groundbreaking Crew Portal - a purpose-built solution designed to eliminate one of the production industry's most persistent challenges: managing large-scale crew logistics.
For decades, coordinating hundreds of crew members across complex shoots - from Grand Slam tennis tournaments to primetime television productions - has been a logistical nightmare. Lumi’s new Crew Portal changes that. By bringing onboarding, scheduling, communications, and day-to-day operations into a single intelligent and intuitive hub, the platform empowers production teams to save time, reduce errors, and gain full transparency at scale.
“Managing hundreds of people across a shoot period for events such as a Grand-Slam Tennis event or a major network show has always been one of the industry’s biggest headaches,” said Karen Dewey, Executive Producer and CEO of Lumi. “Our Crew Portal solves that - at scale, in real time, with total transparency.”
Built with - and for - the Industry’s Busiest Teams
Developed over several years in close partnership with leading production houses and live event crews, Lumi’s Crew Portal is the result of deep R&D, many iterations, and real-world testing.
What sets Lumi’s Crew Portal apart isn’t just the sleek experience for crew members - it’s how the platform transforms the entire back end of crew operations. Instead of building contracts, movement orders, or travel itineraries one by one, teams can now auto-generate documents using customized templates populated with individual crew data. When arrangements shift (as they often do), updates are instant and accurate - a major time-saver in fast-moving environments.
Finally, production managers, coordinators, and crew members have a seamless, centralized platform to:
✅ View daily callsheets, rosters, and shift details
✅ Confirm roles and schedules with one click
✅ Receive live updates without chasing emails or texts
✅ Centralize contracts, documents, and onboarding forms
✅ Auto-generate documents (contracts, travel, accommodation...) using smart templates and dynamic fields
✅ Send urgent bulk updates (e.g., weather/safety alerts) instantly
✅ Track availability, roles, and replacements with ease
One login. One dashboard. Everything your crew needs to stay aligned.
No More Manual Compilations - Just Smart Automation
What sets the Crew Portal apart is not just what it delivers to crew members - but how it eliminates the time-consuming manual processes behind the scenes. Instead of building contracts, movement orders, or travel details one by one, production teams can now use custom templates populated with individual crew data. This means rapid generation and instant updates when schedules or arrangements change - a major time-saver during fast-paced productions.
“This isn’t just an interface - it’s a workflow revolution,” said Neil Dewey, Head of Technology at Lumi. “We’ve built a system that doesn’t just organize information - it automates and elevates the entire operation.”
Reliable, Real-Time Alerts - Wherever Your Crew Is
The Crew Portal also empowers teams to handle the unexpected. Whether it’s a last-minute call time change or an approaching storm on a remote island shoot, managers can issue critical alerts to every affected crew member at once - no more scrambling across text threads or email chains.
A Win for Operations - and for People
This release marks another step in Lumi’s broader mission: to help creative teams work smarter, move faster, and stay in sync - without burnout or budget blowouts. Seamlessly integrated with Lumi’s end-to-end production platform, the Crew Portal sits alongside tools for casting, content management, and communications.
About Lumi
Lumi is the purpose-built platform transforming how modern production teams work. From casting to post-production, live events to scripted series, Lumi helps teams cut duplication, eliminate chaos, and centralize everything - in real time. Trusted by the largest Production teams in the world.
🔗 Learn more at: www.lumi.media
Press Contact:
📧team@lumi.media