Crewing Chaos, Solved: How Lumi Streamlines Multi-Show Staffing

If your year looks like this - 10+ shows, 300+ freelancers, and a revolving door of hires - you’re not alone.

In fast-paced production environments, “crewing up” isn’t a one-time thing. It’s a constant, messy cycle. New hires every week. Repeat hires across shows. Staff switching roles mid-season.  People coming in and out of your organization every day.

Each new show feels like starting from scratch.  Who's available? Who’s already contracted? What show are they on? What do they need to receive?  You end up with one spreadsheet for contacts, another for deals, and 15 different tabs for travel, payroll, and call times.

Sound familiar?

🔁 The Status Quo:

• Every PM builds their own system

• Crew receive info in a hundred different ways

• Everyone spends hours updating docs and chasing replies

• And when someone leaves? Institutional knowledge leaves too

This is how duplication creeps in.
This is why onboarding gets slower.
And this is what Lumi was built to fix.

✅ How Lumi Fixes It:

🧠 One central system. For all shows. All year.
Crew are entered once. From there, Lumi tracks what shows they’re on, what info they’ve been sent, and what’s outstanding - across the whole organisation.

⚡ Bulk tools for a bulk problem.
Need to send a schedule, a legal form, or onboarding link to 60 people? Done in a few clicks.  No more chasing 60 emails. No more dealing with 60 file uploads.

👀 Real-time visibility.
Who’s working today? Who’s on what show? Who still needs to return paperwork?
Lumi gives you live answers, instantly.

📂 Master access. Local control.
Lumi creates a master database of your entire crew pool - then gives each show’s team access to exactly what they need.

🎯 The Outcome:

• Fewer admin hours

• Cleaner, more compliant onboarding

• A better crew experience

• And total clarity across multiple, fast-moving shows

One PM recently told us:
"It’s the first time I’ve ever felt like I knew exactly who was working where, what they’d received, and what we were missing - across 5 shows at once."

That’s the power of Lumi’s Crew Control.

💬 Ready to see how it works? Let’s set up a walkthrough. We’ll show you how teams like yours are saving hundreds of hours (and headaches).